Here are some common terms or phrases that will help you understand some of our key terms used in procurement:
The strategic process by which needs are identified and assessed, desired outcome(s) are defined, and solutions designed to achieve those outcomes.
An online system that manages the tendering process from the advert through to the issuing of the award.
An agreement, normally involving more than one supplier, for a range of goods, works, or services.
Find a Tender Service (FTS)
The UKs portal for information on public contract activity. New notices are advertised when an opportunity arises, these include invitations to tender, prior information notices and contract award notices. This service was formerly known as Contracts Finder.
Invitation to tender (ITT)
A document that is sent to businesses to invite them to tender for the contract.
Light touch regime (LTR)
Schedule 3 of the Public Contract Regulations 2015, often referred to as the LTR or light touch regime. This schedule applies to health care, social care, education, cultural contracts. LTR services are provided directly to individuals or groups of people who require services from such contracts that cannot be delivered by another country.
The North East Procurement Organisation was established in 1976 and undertakes high-value procurement in strategic areas of spend.
A procurement framework which assists the UK public sector to buy and manage specialist professional services from a choice of regional and national suppliers.
Is the web portal of NEPO, used by public sector organisations in the North East to compliantly procure goods, works and services.
A process where all interested parties are invited to tender. No shortlisting process is used, full contract documents are issued to tenderers at 'invitation to tender' (ITT) stage.
The process of acquiring goods, works and services from third parties.
The transactional process of ordering, receiving, and paying for goods and services.
A price-only quotation exercise designed to give local suppliers a greater opportunity to participate.
Request for quotation (RFQ)
Used to invite suppliers into a bidding process to bid on specific products or services. This process is usually used for lower value opportunities
Any organisation may express an interest, however, only organisations shortlisted by the contracting authority may tender. It is a two-stage process, initial screening takes place at the selection stage (see selection questionnaire). This is used for more complex tenders.
Selection questionnaire (SQ)
Focuses on information about the company and may include aspects such as financial information. Suppliers who are successful at this selection stage, may then be invited to tender (see restricted tender).
The wider financial and non-financial impacts of programmes, organisations and interventions that would include, but not limited to, the wellbeing of individuals and communities, social capital and the environment.